Be a parade walker or volunteer for the 2016 Santa Claus Parade on November 19!

Students, parents, friends, adults of all ages!

We need volunteers to help welcome Santa to town! It's only with the help of hundreds of volunteers that the annual Santa Claus Parade brings smiles and Santa to Kitchener-Waterloo. This is a great opportunity to get up to 10 high-school volunteer hours and something to put on your resume.

We need...

Sign Elves

Sign Elves are some of the the most important volunteers in the parade: They carry the sponsors' signs in front of the bands in the parade! Sponsors donate money to the parade, and that brings music, and the many bands, to the Santa Claus Parade. We need your help to make sure these generous sponsors see their signs carried proudly on the parade route, and help bring smiles (and Santa!) to town year after year. Costumes for elves are fitted at the volunteer check-in meeting on November 18th, between 7pm-9pm, at Cameron Heights in the Cafetorium.

Fancy Costumed Walkers

When you sign up, please email volunteers@kwsantaparade.ca , and you will be listed for these limited-in-quantity costumes on a first come, first served basis.

Make-up Artists

We are also looking for people interested in doing make-up! Everything from basic rosy elf cheeks to clown faces to elaborate characters on the morning of the parade. Make-up artists assist from early morning until about 10:30 am on the 19th (parade day).

Dressers

To ensure that the parade moves on time, we need volunteers to help dress the walkers and undress after the parade. Dressers assist from early morning to early afternoon on the 19th.

Parade Marshals

Parade Marshals help escort the parade down the route, keep all the entries in check, and make sure everyone makes it to the end safely and looks great doing it! Marshals attend one meeting in the week or so prior to the parade, and then assist the parade from early morning to early afternoon on the 19th (parade day). Parade Marshals much be 18+.  Please email volunteers@kwsantaparade.ca your contact information and we will have the Head Marshal contact you!

 

FAQ

How do I get fitted for my sign elf costume?

Step 1: Sign Up to let us know you're interested so we can make sure to have enough costumes for everyone!

Step 2: There will be a check-in meeting on Friday, November 18th at Cameron Heights, in the Cafetorium. Elves get fitted for their costumes at this meeting. This meeting also explains what happens on the morning of the parade and at the end of the parade route. It is at this meeting when they tell you where the shuttles will be to bring you back, what the run-time is of the parade, location of port-o-poties, and other important tidbits!

How do I get fitted for my fancy walker costume?

After signing up, email volunteers@kwsantaparade.ca , and you will be listed for these limited-in-quantity costumes on a first come, first served basis

What if I want to be with my friends/family during the parade?

If you want to be with a certain group of people, that will also be arranged through us. Elves are grouped in teams of 2 or 3. As fancy walkers, being in similar themes is very helpful—for example: the group of penguins will all be walking in the same area, so come with your friends and be in one theme!

What time does the parade start and end?

The parade starts moving at 10:30am, and takes about 1.5 hours to walk the parade.

How do I know where to go on the day of the parade?

There is a volunteer check-in meeting on the evening of Friday, November 18th starting at 7:00pm till 9:00pm at the latest, at Cameron Heights in the Cafetorium. This meeting explains what happens before, during, and after the parade.  It is highly recommended that you attend (email us if you are being represented by a group member), as we will give you crucial, most up-to-date details on shuttles to get you back to the school, location of portable washroom units, and refreshments!  

.What happens before the Parade starts? What happens after?

We ask that you arrive at Cameron Heights in the Cafetorium at 8am on November the 19th. This gives us, and you, some flexible time to prepare, dress, relax, and simply be ready for show time!  In order of the colour-coded sections we organized into on Friday evening, you will be moved into positions in the parade starting as early as 930-945am, so please be on time!  Your belongings can be left behind on your seat, as Lions Club members will be present at all times - though please leave valuables at home as we are not responsible for lost/stolen items.

At the end of the parade, you will be shuttled back to the school. When you get back to the staging area, please change out of your costume first before having any food/snacks! (Your costumes are worth hundreds of dollars and we are trusting you to keep them in the great condition that you took them in. If you get grease on them, you will have to pay for special cleaning). There will be more than enough food/snacks provided after the parade—you will not be left hungry!

How do I get my volunteer hours signed?

Drop your hours forms with the registration desk in the morning as you come in, and they will be ready by the time you come back from the parade!

What happens to the email list?

When you "subscribe" (that is, when you click "subscribe" in the confirmation email sent to you when you sign up), your contact information is added to a list, which is our primary method of communicating with you as a group (we use a mass emailer).  This is a single purpose list - to email you information about the parade, with its last use being next year's invitation to join next year's list!

Contact

To sign up as a volunteer and receive all the volunteer information, visit our Signup Form

For additional information or to ask other questions, email volunteers@kwsantaparade.ca